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Administrative Assistant

Executive Coaching Company seeks a self-starter, pro-active, and self-directed individual to support a single practice business executive coach in Orange County, California.
Skills required included:
Proficient skills in Microsoft Office 2010, including Outlook, Word, Excel, PowerPoint and Publisher and Adobe Photoshop
Skill-set and desire to learn new office technology and software, including Microsoft 365
Organization and calendar scheduling skills
High quality telephone and personal communication skills
Quality control, including proficient in spelling and grammar, and document production
Creative with problem-solving technical skills that are based on successful results
Attractive and professional personality that is clear, direct and confident
Marketing, sales and business development skills are desirable
High personal and business core values, including honesty, accountability and collaboration
Receptive to training, coaching and mentoring
The following is the expectations of the successful selected individual:
Minimum 20-hours per week (hours could increase depending on the right candidate)
Preparation of meeting handout materials for three (3) consecutive board meetings per month
Scheduling meetings and coordinating speakers for board meetings
Preparing a contacts list and initiating 20-30 cold and warm contact telephone calls per week to schedule meetings for the employer
Coordinating the day-to-day employer activities, meetings and telephone inquiries and conversations
Reviewing all employer emails and snail mail, and prioritizing and scheduling them for action
Perform typical administrative secretarial skills with precision, accuracy and timeliness
Selected candidate will have an office provided in north Newport Beach off the 73 Freeway.
The specific hours and days of the week required to be in the office is flexible provided that the minimum number of hours are offered each week.
This is a great opportunity for a student attending college, a mother with children, or another person that requires flexible hours or seeks a second job.


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